Asset & Property Coordinator

Ready for your next opportunity? Bring your Strong organisational skills and excellent communication to Busways’ Pymble Head Office! We’re looking for someone who will be the operational and administrative hub of the Property Team, providing essential coordination, organisation and support to keep day-to-day operations running smoothly.You have the chance to make a key difference in the community and better someone’s day!   What You’ll Be Doing: Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.Raise, monitor and close work orders and maintain accurate maintenance records and service documentation.Support first-response make-safe coordination and escalate urgent, high-risk or operationally significant issues to the Asset & Facilities Manager.Monitor contractor documentation and assist with WHS, insurance, licence and procurement compliance checksMaintain statutory compliance calendars, certificates, inspection records and supporting documentation.Coordinate quotations, purchase orders, invoices, coding and supporting records for property activities within agreed processes.Coordinate Property team meeting calendars, agendas, minutes and action registers and follow up agreed actions.Communicate planned works and service interruptions to affected stakeholders and maintain professional relationships with operational teams, contractors and internal departments.What You’ll Bring:  Must be an Australian Citizen, Permanent Resident or have valid, unrestricted working rights.Experience in facilities coordination, property administration, maintenance coordination or a related operational support role.Strong organisation and prioritisation skills with the ability to manage competing operational and administrative requirements.Good knowledge of contractor coordination, purchase orders, invoices, registers and document control.Strong attention to detail and ability to maintain accurate records and databases.Good verbal and written communication skills and confidence dealing with contractors, depot teams and internal stakeholders.Proficiency in Microsoft Office and willingness to learn property, maintenance and document-management systems.Knowledge of building maintenance and construction processes desirable.Construction Safety Induction White Card desirable/required where applicable to site duties. Current Australian driver licence and appropriate Australian working rights.What We Offer You: At Busways, we don’t just transport people – we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including: Career growth opportunitiesFlexible work – up to two working from home days + flexible start/finish times A supportive team culture with regular lunches and social eventsEmployee Referral Program – generous cash bonusesModern offices with communal kitchen, outdoor space, fresh fruit & quality coffeeFree secure on-site parkingFree staff shuttle from Central Coast & Blacktown Fitness Passport – discounted access to multiple fitness facilitiesConfidential support via Telus Health’s Employee Assistance Program Office Lunch Club – quality discounted meals made easy Who We Are: For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually. How to Apply: Think this sounds like your perfect fit? Please apply via the Apply button. This ad will expire on 22/11/2026. All applicants will receive an outcome via email. Please include the following in your application: A cover letter telling us who you are and why you’d be a great fit for this role! A current resume detailing your experience. Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%. Questions? Contact our Recruitment Team on 02 9497 1800 or recruitment@busways.com.au. Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds. No agency applications, please.  AUD Pymble 2073

Asset & Property Coordinator

Ready for your next opportunity? Bring your Strong organisational skills and excellent communication to Busways’ Pymble Head Office! We’re looking for someone who will be the operational and administrative hub of the Property Team, providing essential coordination, organisation and support to keep day-to-day operations running smoothly.

You have the chance to make a key difference in the community and better someone’s day!   

What You’ll Be Doing: 

  • Coordinate planned and reactive maintenance requests, contractor attendance, quotations, site access and work completion follow-up.
  • Raise, monitor and close work orders and maintain accurate maintenance records and service documentation.
  • Support first-response make-safe coordination and escalate urgent, high-risk or operationally significant issues to the Asset & Facilities Manager.
  • Monitor contractor documentation and assist with WHS, insurance, licence and procurement compliance checks
  • Maintain statutory compliance calendars, certificates, inspection records and supporting documentation.
  • Coordinate quotations, purchase orders, invoices, coding and supporting records for property activities within agreed processes.
  • Coordinate Property team meeting calendars, agendas, minutes and action registers and follow up agreed actions.
  • Communicate planned works and service interruptions to affected stakeholders and maintain professional relationships with operational teams, contractors and internal departments.

What You’ll Bring: 

  •  Must be an Australian Citizen, Permanent Resident or have valid, unrestricted working rights.
  • Experience in facilities coordination, property administration, maintenance coordination or a related operational support role.
  • Strong organisation and prioritisation skills with the ability to manage competing operational and administrative requirements.
  • Good knowledge of contractor coordination, purchase orders, invoices, registers and document control.
  • Strong attention to detail and ability to maintain accurate records and databases.
  • Good verbal and written communication skills and confidence dealing with contractors, depot teams and internal stakeholders.
  • Proficiency in Microsoft Office and willingness to learn property, maintenance and document-management systems.
  • Knowledge of building maintenance and construction processes desirable.
  • Construction Safety Induction White Card desirable/required where applicable to site duties.
  •  Current Australian driver licence and appropriate Australian working rights.

What We Offer You: 
At Busways, we don’t just transport people – we care about every part of the journey. You’ll be part of a supportive, collaborative team in a modern office environment with great benefits, including: 

  • Career growth opportunities
  • Flexible work – up to two working from home days + flexible start/finish times 
  • A supportive team culture with regular lunches and social events
  • Employee Referral Program – generous cash bonuses
  • Modern offices with communal kitchen, outdoor space, fresh fruit & quality coffee
  • Free secure on-site parking
  • Free staff shuttle from Central Coast & Blacktown
  •  Fitness Passport – discounted access to multiple fitness facilities
  • Confidential support via Telus Health’s Employee Assistance Program
  •  Office Lunch Club – quality discounted meals made easy 

Who We Are: 
For over 80 years, Busways has proudly delivered reliable, safe, and high-quality bus services across NSW and South Australia. With a team of 2,800+ people, we’re committed to ensuring every journey is a positive experience, transporting over 53 million passengers annually. 

How to Apply: 
Think this sounds like your perfect fit? Please apply via the Apply button. This ad will expire on 22/11/2026. All applicants will receive an outcome via email. Please include the following in your application: 

  • A cover letter telling us who you are and why you’d be a great fit for this role! 
  • A current resume detailing your experience. 

    Please Note: The successful applicant will be offered an initial 12 month fixed-term contract with the intention of then becoming a permanent employee. This is part of Busways hiring policy for all admin roles. Our rate of conversion to permanent positions is over 90%. 

    Questions? Contact our Recruitment Team on 02 9497 1800 or recruitment@busways.com.au. 

    Busways is an Equal Opportunity Employer. We encourage applications from all individuals, including Aboriginal and Torres Strait Islander peoples, and candidates from diverse backgrounds. 

    No agency applications, please. 

    • Posted Date 22 Oct 2026
    • Location Pymble
      NSW / Australia
    • Industry Administration & Office Support
    • Job Type Full Time
    • Salary Not provided